VILLAGE OF ANTIOCH

BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois

February 17, 2003
7:30 p.m.

 

CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Mayor Maravelas at 7:30 p.m. in the Municipal Building: 874 Main Street, Antioch, IL.
ROLL CALL Roll call indicated the following Trustees were present: Larson, Caulfield, Foresta, and Hanson. Also present were Mayor Maravelas, Attorney Long and Clerk Rowe. Absent: Trustees Pierce and Porch.
MINUTES A motion was made by Trustee Larson, seconded by Trustee Hanson to approve the minutes from the November 4, 2002 meeting as presented. On roll call, the vote was:
YES: 4; Larson, Caulfield, Foresta and Hanson.
NO: 0.
ABSENT: 2; Pierce and Porch.
THE MOTION CARRIED.
CITIZENS Mayor Maravelas called upon those citizens wishing to address the board.

Dr. John Hunt, Antioch School District #34, Mr. Steve Turner, District #34 Board President and District #34 Board member Dr. Kathy Wilson discussed the District #34 Referendum. Board members presented a short presentation on the grade school referendum.

Mr. Gary Graces, University Center of Lake County gave a brief presentation on the services and programs provided by the center.

Mrs. Marg Cole, Chestnut Street resident, asked the Board to seriously consider the impact to the neighborhood before making any decisions on the proposed methane gas school project.

COMMENDATIONS On behalf of the Mayor, Village Board of Trustees and the Antioch Police Chief, Clerk Rowe read aloud and presented commendations to Sergeant James Ruth, Officer Geoffrey Guttschow, Officer Norman Johnson and 911 Telecommunicator Victoria Netzel for their courageous performance on February 1, 2003.
JIM LEINHARDT Mr. Jim Leinhardt, member of the United Methodist Church of Antioch, on behalf of Pastor Curl and his family, thanked the officers and 911 Telecommunicator for their rapid response and courageous actions on February 1, 2003.
CLERK ROWE Clerk Rowe read aloud the upcoming SWALCO Household Chemical Waste Collections for the months of March and April.
ADMINISTRATOR Administrator Haley discussed the $100,000 Certificate of Deposit that will mature on March 1, 2003. Administrator Haley requested approval to renew the CD at the best possible rate.
CD A motion was made by Trustee Caulfield, seconded by Trustee Foresta to authorizing the renewal of the $100,000 CD at the First National Bank Employee Owned at the best possible interest rate. On roll call, the vote was:
YES: 4; Larson, Caulfield, Foresta and Hanson.
NO: 0.
ABSENT: 2; Pierce and Porch.
THE MOTION CARRIED.
ADMINISTRATOR Administrator Haley reviewed annual ordinances; the Tax Abatement ordinance and the IMLRMA Minimum/Maximum Ordinance. He asked the Board to waive the second reading and approve them once they are read later this evening.
EXECUTIVE SESSION A motion was made by Trustee Foresta, seconded by Trustee Larson for the Mayor and Board of Trustees to go into executive session at 8:25 p.m. to discuss pending litigation and possible purchase of property. On roll call, the vote was:
YES: 4; Larson, Caulfield, Foresta and Hanson.
NO: 0.
ABSENT: 2; Pierce and Porch.
THE MOTION CARRIED.
RETURN A motion was made by Trustee Hanson, seconded by Trustee Larson for the Mayor and Board of Trustees to return from executive session at 8:50 p.m. with no action taken. On roll call, the vote was:
YES: 4; Larson, Caulfield, Foresta and Hanson.
NO: 0.
ABSENT: 2; Pierce and Porch.
THE MOTION CARRIED.
TRUSTEE FORESTA Trustee Foresta discussed PZB03-01, the proposed expansion of the Antioch Senior Center. Trustee Foresta said part of the Planning and Zoning Boardís recommendation was subject to review by the Senior Services committee. Mr. Foresta said the only problem that he has with the proposal was the roof design, however at a recent meeting an acceptable roof design was proposed. Based upon that information, Trustee Foresta didnít feel this item should be in committee and he recommends this be presented to the Board through the Planning and Zoning Committee.
ZONING MAP UPDATE Robert Silhan, Director of Planning, Zoning and Building reviewed his memorandum dated February 17, 2003 regarding the annual zoning map update as required by law. Mr. Silhan will distribute an updated draft zoning map to the Board within the next couple of weeks.
PZB03-01 George Sakas, Senior Planner, reviewed the following Planning and Zoning Boardís letter of recommendation regarding the proposed expansion of the Antioch Senior Center, a special use in existing R2 zoning variance to front setback; PZB03-01:

The Combined Planning and Zoning Board conducted a hearing on February 13, 2003, following notification as required by Illinois State Law and Village Ordinance.

Site. The Village of Antioch Senior Center is situated at the corner of Holbek and Depot Streets. There is an existing residence converted to offices, and a 3,200 square foot meeting hall with basement connected by a breeze way.

Proposal. Proposal was made by the Village of Antioch, Senior Services Committee, represented by George Sakas, Village of Antioch Senior Planner. He referred to a site plan prepared by Allen Beli of Beli & Beli Associates dated 2/11/2003 for a 1,900 foot addition to the western side of the current meeting hall. The current and proposed special use is in compliance with R2 Residential Zoning. The expanded building would encroach on the 30-foot front yard setback. Petitioner requested a variance to the zoning code allowing for twenty-three (23) foot front yard setback from Holbek. Similar petition for this property in 2002 resulted in a withdrawal for redesign. Expansion of the meeting area to the north is not possible because of Depot Street and fifteen foot setback. Expansion of the meeting area to the east is not possible because it would diminish needed parking for the senior center, police and fire departments; not allow for kitchen expansion without extensive interior redesign and the main entrance and basement access would be moved with extensive redesign. Expansion of the meeting area to the south would by design, create a second distinct meeting hall separated by restrooms and the kitchen, thus not connected with the original; require demolition of the existing residence necessitating expanded construction to replace current office space; not practically allow for kitchen expansion and not improve the senior centerís Holbek Drive facade, as would the addition.

Zoning Variation Findings of Fact. In light testimony and discussion at the aforementioned hearing, it was determined that the proposed variation will not: Impair adequate supply of light and air to adjacent property; unreasonably increase the congestion in public streets; increase the danger of fire or endanger public safety; unreasonably diminish or impair property values within the surrounding area and merely serve as a convenience to the applicant.

It was demonstrated that there is a practical design difficulty involved in this project. The requested variation does not permit a use otherwise excluded from the R2 Residential zoning district in which it is located. Circumstances of this request apply only to this site, and are not generally applicable in the zoning district. The condition or circumstance, specifically the existing building being placed so that a viable addition would encroach on the front setback, is not the result of any action on the part of the applicant, due to the age of the current building and adjoining residence.

The strict application of the setback requirement would deprive the Senior Center of reasonable use of this land. The proposed addition would provide the community with an expanded senior center better able to meet the needs of all senior citizens.

The variation requested is the minimum adjustment needed for the reasonable use of the land. Limiting the addition to a width not requiring a setback variance (approximately 17 feet) would be prohibitive from a cost-per-square foot basis. This would also complicate the engineered re-roofing of the resulting new building.

The granting of the requested variation is in harmony with the general purposed and intent of the Zoning Ordinance, and will not be injurious to the neighborhood, detrimental to the public welfare, nor in conflict with the Villageís Comprehensive Plan.

Audience. There were no citizen comments through correspondence or during public comment at the public hearing.

Staff Review. Senior Planner George Sakas acting simultaneously as petitioner for the village and village staff provided a verbal report. He verified that through Senior Services Committee meetings and staff coordination the petition and presentation jibed with staff recommendation. One concern and issue raised in the 2001 hearing was the roofline. After discussions with the architect, staff was satisfied with the roofline cross-section submitted February 13, 2003. Combined Planning and Zoning Board members discussed and concurred that the new roof design was far superior to previous designs. Mr. Sakas reported that the Senior Services Committee is determining fire safety requirements for the expanded basement including suppression and evacuation based on permitted usage of the area.

Recommendation. Following further discussion, Bob McCarty moved, Tom Baba seconded, to recommend approval of the variation to allow for a 24-foot front setback, file number PZB03-01, for the Senior Center at 817 Holbek conditioned upon the new design for the roof as depicted on the cross-section received February 13, 2003 and subject to further review by the Senior Services Committee of the Village Board. Upon roll call vote: AYES: 5; McCarty, Cole, LaReese, Keller, and Baba. NAYS: 1; Ipsen. ABSENT: 0. The motion carried.

VB DISCUSSION There was a brief discussion with Trustee Caulfield asking for reassurance that approving this request is not authorizing the addition of the building, giving the senior citizens the opportunity to look at other plans. Senior Planner George Sakas stated this petition is purely for a zoning variance.

A motion was made by Trustee Larson, seconded by Trustee Foresta to not place this item back in the Senior Services Committee and approve the Planning and Zoning Boardís letter of recommendation dated February 14, 2003 regarding the proposed expansion of the Antioch Senior Center, a special use in existing R2 zoning variance to front setback, PZB03-01, and authorizes the village attorney to draft the appropriate ordinances. On roll call, the vote was:
YES: 3; Larson, Foresta, and Hanson.
NO: 0.
ABSTAIN: 1; Caulfield,
ABSENT: 2; Pierce and Porch.
THE MOTION CARRIED.

AUTHORIZE PAYMENT A motion was made by Trustee Caulfield, seconded by Trustee Foresta to authorize payment of accounts payable as prepared by the Village Treasurer. On roll call, the vote was:
YES: 4; Larson, Caulfield, Foresta and Hanson.
NO: 0.
ABSENT: 2; Pierce and Porch.
THE MOTION CARRIED.
MANUAL CHECKS A motion was made by Trustee Caulfield, seconded by Trustee Foresta to authorize payment of the manual checks written to date for the water and sewer, payroll, Dolly Spiering Fund, and the general accounts, as presented. On roll call, the vote was:
YES: 4; Larson, Caulfield, Foresta and Hanson.
NO: 0.
ABSENT: 2; Pierce and Porch.
THE MOTION CARRIED.
INDEPENDENCE COMMITTEE Trustee Caulfield said that we have authorized the Independence Day committee to transfer their funds to the village funds. He indicated that we are in the process of the completing that transaction and the Board should see the Independence Day Committee on future reports.
TREASURER REPORT A motion was made by Trustee Caulfield, seconded by Trustee Foresta to approve the December 31, 2002 treasurer reports as prepared by the village treasurer. On roll call, the vote was:
YES: 4; Larson, Caulfield, Foresta and Hanson.
NO: 0.
ABSENT: 2; Pierce and Porch.
THE MOTION CARRIED.
FY01-02 AUDIT A motion was made by Trustee Caulfield, seconded by Trustee Foresta to accept the Audit for the year ending April 30, 2002. On roll call, the vote was:
YES: 4; Larson, Caulfield, Foresta and Hanson.
NO: 0.
ABSENT: 2; Pierce and Porch.
THE MOTION CARRIED.
GAS TO ENERGY Jim Keim, Staff Engineer, discussed his memorandum dated February 14, 2003 regarding the Antioch High School Gas to Energy Station.

Following discussion and questions regarding the size and noise of the energy station being answered by Mr. Mark Torazonni, RMP Engineer, a motion was made by Trustee Hanson, seconded by Trustee Larson to authorize the village attorney to work with the high school to draft an intergovernmental agreement for village consideration. On roll call, the vote was:
YES: 4; Larson, Caulfield, Foresta and Hanson.
NO: 0.
ABSENT: 2; Pierce and Porch.
THE MOTION CARRIED.

Trustee Foresta left the Board meeting at 9:50 p.m.

RESOLUTIONS After staff engineer Jim Keimís brief review of the TEA-3 Resolutions concerning Route 120 and Route 45, and the Federal Funds for Route 120, a motion was made by Trustee Hanson, seconded by Trustee Larson to approve all three resolutions as presented. (Resolution numbers R03-2, R03-03 and R03-04). On roll call, the vote was:
YES: 3; Larson, Caulfield, and Hanson.
NO: 0.
ABSENT: 3; Pierce, Foresta and Porch.
THE MOTION CARRIED.
EASTER PARADE A motion was made by Trustee Larson, seconded by Trustee Hanson to approve Resolution R03-05 - Easter Parade Resolution as presented. The Easter Parade will be held on April 12, 2003 at 10:30 a.m. On roll call, the vote was:
YES: 3; Larson, Caulfield, and Hanson.
NO: 0.
ABSENT: 3; Pierce, Foresta and Porch.
THE MOTION CARRIED.
TAG DAY REQUEST A motion was made by Trustee Larson, seconded by Trustee Hanson to approve the tag day request from Misericordia Heart of Mercy to conduct candy days on April 4 and 5, 2003. On roll call, the vote was:
YES: 3; Larson, Caulfield, and Hanson.
NO: 0.
ABSENT: 3; Pierce, Foresta and Porch.
THE MOTION CARRIED.
TRUSTEE LARSON Trustee Larson discussed the memorandum from Laurie Stahl, Parks and Recreation Department Director, regarding the Park Board meeting scheduled on February 19, 2003.
ATTORNEY Village Attorney Robert Long read aloud the following ordinances:

First Reading: Ordinance approving the Preliminary Plan for Redwing View Planned Unit Development, Special Use, PZB00-07. This item will be placed on the next village board agenda for consideration.

03-02-08 After Attorney Long read aloud the Ordinance authorizing the execution of the IMLRMA Minimum/Maximum contribution agreement, a motion was made by Trustee Larson, seconded by Trustee Caulfield to waive the second reading, approve and publish in pamphlet form an ordinance, 03-02-08, entitled, ORDINANCE AUTHORIZING THE EXECUTION OF THE IMLRMA MINIMUM/MAXIMUM CONTRIBUTION AGREEMENT. On roll call, the vote was:
YES: 3; Larson, Caulfield, and Hanson.
NO: 0.
ABSENT: 3; Pierce, Foresta and Porch.
THE MOTION CARRIED.
03-02-09 Attorney Long reviewed the following tax abatement ordinance. A motion was made by Trustee Larson, seconded by Trustee Caulfield to waive the second reading, approve and publish in pamphlet form an ordinance, 03-02-09, entitled, AN ORDINANCE ABATING THE TAX HERETOFORE LEVIED FOR THE YEAR 2002 TO PAY THE PRINCIPAL OF AND INTEREST ON THE $3,000,000 GENERAL OBLIGATION BONDS, (WATERWORKS AND SEWERAGE REVENUE ALTERNATE REVENUE SOURCE), DATED OCTOBER 1, 1998; THE $2,000,000 GENERAL OBLIGATION BONDS (MOTOR FUEL TAX ALTERNATE REVENUE SOURCE), SERIES 2002A, DATED OCTOBER 1, 2002; AND THE $475,000 GENERAL OBLIGATION BONDS (SALES TAX ALTERNATE REVENUE SOURCE), SERIES 2002B, DATED OCTOBER 1, 2002 OF THE VILLAGE OF ANTIOCH, LAKE COUNTY, ILLINOIS. On roll call, the vote was:
YES: 3; Larson, Caulfield, and Hanson.
NO: 0.
ABSENT: 3; Pierce, Foresta and Porch.
THE MOTION CARRIED.
ADJOURN A motion was made by Trustee Hanson, seconded by Trustee Caulfield to adjourn the regular meeting of the Board of Trustees at 10:20 p.m.
 
Respectfully submitted,

____________________

Candi L. Rowe, Clerk
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