Village of Antioch - Board Meeting Minutes

VILLAGE OF ANTIOCH

BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois

September 15, 2003
7:30 p.m.

CALL TO ORDER	The regular meeting of the Board of Trustees was called to order by Attorney Bob Long at 7:30 p.m. in the Municipal Building: 874 Main Street, Antioch, IL.
ROLL CALL	Roll call indicated the following Trustees were present: Pierce, Larson, Caulfield, Porch, Hanson and Turner. Also present were Attorney Long and Clerk Rowe. Absent: Mayor Maravelas.
MAYOR PRO-TEM	A motion was made by Trustee Larson, seconded by Trustee Porch to appoint Trustee Larry Hanson as Mayor Pro-Tem for tonight’s meeting. On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Porch and Turner. NO: 0. ABSTAIN: 1; Hanson. THE MOTION CARRIED.
MINUTES 9/18/03	A motion was made by Trustee Larson, seconded by Trustee Turner to approve the minutes from the September 8, 2003 meeting with the following correction. On page 4441 under the section CLAUDE LeMERE ... In addition, there would be at least four television spots nationally broadcasted so the benefits for tourism is great. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
CITIZENS	Ms. Mary Lou Cook, Bowles Road resident, representing several other homeowners who were present in the audience, addressed the road concerning the KLM Development Phase 7. Ms. Cook expressed concern regarding the environmental changes, tree replacements, and silt fencing. She also said that several homeowners paid to have the utilities buried, and now the electrical poles are back up. She also expressed concerned regarding the short notice given to them regarding these situations. Following discussion, it was the consensus of the Board to have staff address the resident’s concerns and will arrange for a meeting with the developer and the residents. Ms. Mary Lou Cook will be the contact person for the residents. Mr. John Horan, Hillside resident, said that public works employee Tom Dvorak did an excellent job at Osmond Park. Mr. George Close, Lakewood Drive resident, asked if the village has the ability to halt construction if necessary. Attorney Bob Long said that because Antioch is a non home rule community, and we have limited powers, the Village would need to seek an injunction through the court if there’s a willful intent to violate the ordinances. Mr. Close asked if any fines have been levied, and he asked why if there were none. Mr. Close used the McCarty property as an example. Bob Silhan, Director of Planning, Zoning and Building, said unfortunately the tree ordinance doesn’t apply to the McCarty property because of the zoning. Mr. Eric Rose, Garys Drive resident, approached the Board asking who is the ADA contact person for the Village. Mr. Alan Probst, Village Administrator, said that he is and that he will arrange to speak to Mr. Rose after the meeting. Mr. Paul Green, Trevor Road resident, presented the Board with a petition requesting the speed limit be lowered to 30 mph, post weight restriction for trucks and striping to restrict all passing of motorized vehicles along Trevor Road. Staff will review the requests and will report back to the Board.
SPECIAL MEETING	Robert Silhan, Director of Planning, Zoning and Building, reported that the Planning and Zoning Board concluded the Route 173 Corridor Study and he is looking to hold a special Village Board meeting on September 29, 2003. A motion was made by Trustee Turner, seconded by Trustee Pierce to call for a Special Board meeting at 7:30 p.m. on September 29, 2003 to review the Route 173 Corridor Study. On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Hanson and Turner. NO: 0. PASS: 1; Porch. THE MOTION CARRIED. Trustee Porch indicated that she passed because she will not be able to attend the meeting.
PZB03-04	The following Planning and Zoning Board letter of recommendation dated September 12, 2003 regarding Kennedy Homes/Trevor Creek/Peavey-Hermann Property Final Plat of Subdivision approval; PZB03-04 was reviewed: The Combined Plan Commission and Zoning Board reviewed the proposed final plat of subdivision at their regular public meeting of September 11, 2003, following September 5, 2003 agenda posting as required. The applicant, Kennedy Homes, requested approval of the Final Plat of Subdivision for Trevor Creek subdivision. Randy Carls and Kevin Jury represented Kennedy Homes. Mr. Carls requested approval contingent upon final engineering. He presented a letter that outlined engineering revisions throughout the process and verified all engineering comments would be addressed. George Sakas distributed a letter from Chris Caldarella of Smith Engineering that noted Kennedy Homes had addressed all plat of survey issues and had addressed engineering sufficient to warrant plat approval. Mr. Carls outlined modifications to the conservation easement along the southern boundary. It has been modified to add two more lots and graphically identify the six oak trees locations. There was audience discussion concerning the stub of Anderson Road and street names. Staff pointed out that the Preliminary Plat of Subdivision was a commitment to the petitioner, and such changes are now inappropriate. George Sakas offers staff recommendation – in light of substantial conformity with the preliminary plat and proximity of final engineering approval it would be appropriate to approve the final plat contingent on final engineering. Following minimal discussion, Kyle LaReese moved, Tom Baba seconded, a motion to approve the Kennedy Homes/Trevor Creek Final Plat of Subdivision PZB03-04 contingent on final engineering. Roll call vote: AYES: 6; McCarty, Cole, LaReese, Ipsen, Keller and Baba. NAYS: 0. ABSENT: 0. The Motion Carried.
VB MOTION	Based on the Planning and Zoning Board’s positive recommendation regarding the Trevor Creek Final Plat of Subdivision; PZB03-04, staff recommendation and contingent upon final engineering, a motion was made by Trustee Turner, seconded by Trustee Larson to accept the Planning and Zoning Board’s recommendation and authorizes the Village Attorney to draft the appropriate ordinance. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
REMOVE FROM TABLE	A motion was made by Trustee Turner, seconded by Trustee Porch to remove the Conceptual proposal - public works, wells and water storage at “Clublands” Park from the table for discussion. (Tabled at the September 8, 2003 meeting.) On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
WATER STORAGE	Mr. Kevin Crowe of Neumann Homes Development presented three alternative sites for the public works, wells, and water storage at “Clublands” Park. Mr. Crowe said that he is looking for direction from the Board regarding the water well and storage facility and would like direction to continue site analysis, narrowing down the scope to a single site. Mr. Crowe reviewed the three potential sites, noting the advantages and disadvantages of each site. Kevin Crowe suggested that “Option A” was the best site for this proposal. Trustee Larson expressed her concern over losing one acre of donated park land under the “Option A” plan. She said that she doesn’t have a problem with putting water storage on park land if they are willing to pay the village the going price of property is, because we are losing an acre of land that we could be developing as a park. Trustee Porch asked Mr. Crowe if Neumann Homes would be willing to put in washroom facilities and screening if site “Option A” was chosen. Kevin Crowe indicated that Neumann Homes hasn’t contemplated that because it hasn’t been asked of them, and that he is not at liberty to negotiate that at this time. He said that he would like point out that they are also building in about $100,000 worth of improvements. Trustee Larson said that those are tap on fees that will pay for that, so Neumann Homes is not paying for them, they are charging it back to the people who are buying the homes. She said that it’s not coming from the profit margin from Mr. Neumann. Trustee Caulfield said that it sounds like there’s an opportunity here to take advantage of the tap on fees that are going to be used to the good of the village and it makes sense to him. Trustee Scott Pierce said that he has reviewed all three site options and he doesn’t think any one of them are very palatable. He said he had several discussions with Jim Keim and Bob Silhan and there are a lot of things that we need to look at. Trustee Larson said the Park Board has not been notified of this proposal at all and she would like the Park Board’s input. Mr. Crowe said that he would be willing to go to the next Park Board meeting to discuss the proposal. The next Park Board meeting is scheduled for September 17, 2003.
PLACE IN COMMITTEE	A motion was made by Trustee Turner, seconded by Trustee Pierce to place the conceptual proposal for public works, wells and water storage at “Clublands” Park in the Planning and Zoning Board committee. A committee meeting will be scheduled within a couple of weeks. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
2004 FISHING TOURN.	A motion was made by Trustee Porch, seconded by Trustee Pierce to authorize the Village to participate in the advertisement and other expenses for the 2004 In-Fisherman Professional Walleye Trail Tournament with the costs not to exceed $3,000.00. Special Events Coordinator Billie Horton will be the Village of Antioch’s contact person for this event. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
TRUSTEE PIERCE	Trustee Pierce said that several groups have approached him regarding the 4th of July activities and the Halloween Howl event. He said that the standard answer of 20% of what is taken in going to Village is okay for larger groups, but not for the smaller groups. He would like to review how the village charges those groups who participate at these types of events. Mayor Pro-Tem Hanson said that since we have a new Village Administrator, we should allow him to give us guidance in that direction and make the appropriate recommendations. Village Administrator Probst will meet with Billie Horton, Special Events Coordinator to discuss this further and to make recommendations for the future.
POLICE PENSION FUND	A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize payment of $37,311.26 to the Antioch Police Pension Fund for the reimbursement of 2002 tax levy to the Police Pension Fund. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. Trustee Pierce left the Board Room at 8:45 p.m. and returned at 8:49 p.m.
SMITH ENGINEERING	A motion was made by Trustee Caulfield, seconded by Trustee Turner to authorize payment of $17,403.75 to Smith Engineering for Phase I - IL Route 173 Corridor Study, Invoice No. 317928. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize payment of $21,375.60 to Smith Engineering for Clublands Phase I construction observation, Invoice No. 317799. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
AUTHORIZE PAYMENT	A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize payment of the remaining accounts payable dated 9/15/03, in the amount of $182,841.46 as presented by the Village Treasurer. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
MANUAL CHECKS	A motion was made by Trustee Caulfield, seconded by Trustee Pierce to approve the manual checks written to date for the water and sewer ($21,213.34), payroll ($20,535.56), Dolly Spiering Fund ($2286.96), general ($173,121.49) accounts as presented. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
AUTHORIZED SIGNER	A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize adding Administrator Alan Probst as a signer on all Village bank accounts. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
CD #0100058115	A motion was made by Trustee Caulfield, seconded by Trustee Turner to authorize rolling the Dolly Spiering Fund CD #0100058115 in the amount of $556,321.62 for 90 days at an interest rate of .90%. Trustee Pierce asked if it were possible to investigate for a higher interest rate or a longer term CD instead of the 90 days. Following a brief discussion, Trustee Caulfield will have the Village Treasurer investigate other options and will make a recommendation when this CD becomes due again in 90 days. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
PARK PERMITS	A motion was made by Trustee Larson, seconded by Trustee Pierce to issue a park permit to Tony Rowe - Williams Park - September 21, 2003. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
GIRL SCOUT COOKIE SALES	A motion was made by Trustee Larson, seconded by Trustee Turner to approve the request from the Girl Scouts - Illinois Crossroads to sell their fall product sale of magazine subscriptions, nuts and chocolate products between October 3 and October 19, 2003. Cookie sales will take place between January 2 through January 25, 2004, via neighborhood canvassing and direct sales conducted from February 28 through March 28, 2004 via weekend site sales. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
TRUSTEE PIERCE	Trustee Pierce said that SMC is holding a meeting on October 22, 2003 at the Antioch Township Hall and he wanted to poll Village Board members to see if they were interested in scheduling an engineering committee meeting in the Maplethorpe Room on October 15 at 7:30 p.m. Members of the Village Board indicated their consensus to Trustee Pierce’s suggestion to host a committee meeting that village residents may attend.
ATTORNEY	Attorney Long read aloud the following ordinance.
03-09-38	A motion was made by Trustee Pierce, seconded by Trustee Porch to waive the second reading, approve and publish in pamphlet form an ordinance, 03-09-38, entitled, ORDINANCE APPROVING A SIGN CODE VARIATION AT LYONS RYAN FORD; PZB03-10. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
EXECUTIVE SESSION	A motion was made by Trustee Larson, seconded by Trustee Turner for the Mayor Pro-Tem and Board of Trustees to go into executive session at 9:00 p.m. to discuss personnel. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
RETURN	A motion was made by Trustee Larson, seconded by Trustee Porch for the Mayor Pro-Tem and the Board of Trustees to return from executive session and resume the regular meeting at 9:25 p.m. with no action to be taken. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
ADJOURN	A motion was made by Trustee Larson, seconded by Trustee Pierce to adjourn the regular meeting of the Board of Trustees at 9:27 p.m.

Respectfully submitted,

____________________

Candi L. Rowe, Clerk

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