VILLAGE OF ANTIOCH

BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois

November 3, 2003

 

CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Mayor Maravelas at 7:30 p.m. in the Municipal Building: 874 Main Street, Antioch, IL.
ROLL CALL Roll call indicated the following Trustees were present: Pierce, Larson, Caulfield, Porch, Hanson and Turner. Also present were Mayor Maravelas, Attorney Long and Clerk Rowe.
MINUTES 10/20/03 A motion was made by Trustee Larson, seconded by Trustee Hanson to approve the minutes from the October 20, 2003 meeting as presented. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

MAUREEN RYAN Mayor Maravelas read the letter of resignation, effective November 30, 2003, from Maureen Ryan, Permits Coordinator.
HOLIDAY PARADE Clerk Rowe said the Holiday Parade is scheduled at 6:30 p.m. on Friday, November 28, 2003. She asked the Mayor and Village Board of Trustees to contact her or the parks department if they are participating in the parade.
CITIZENS Mr. Mike Smith, owner of the Depot Station mall, approached the Board regarding his concerns over a recent newspaper article. Mayor Maravelas said that he already spoke with Mr. Smithís brother and thought the issue was resolved. The Mayor said that he assured his brother that this Mayor, this administration and this Board has been doing business with the Smith family for a long time. Mayor Maravelas remembers doing business with them for thirty-five years himself and the Smith family has been cooperating with the Village of Antioch. Trustee Larson said that she was named in the article and that she was questioned regarding a recently amended ordinance. She said the quote the reporter printed had nothing to do with his property, it had everything to do with the Pittman property. She said that Mike Smith went above and beyond the requirements of the village when developing the mall and that he worked with the village. Trustee Pierce said that his name was also mentioned in the article. He said that he had a long conversation with the reporter and only a minute part of what was said during that conversation was turned into something against the Depot Station mall, and he regrets that was done. He said that a lot of things said during his conversation with the reporter were complimentary, the only thing put in the article was the negative things and he apologized for that. Trustee Pierce said that Mike Smith and the business owners located in the mall have done a lot. Trustee Pierce talked about the businesses located in the mall, the wonderful job theyíre doing and hopes the newspapers would talk about that.

Mr. Alan Kogerup, Ridgewood Drive resident, approached the Board regarding his experiences with the water billing department. Mr. Kogerup said that although his situation has been resolved and staff always responded to his concerns promptly and courteously, he wanted to make the Mayor and Village Board of Trustees aware of the situation. Mayor Maravelas apologized for his inconvenience and explained that the situation may have been caused due to personnel and software changes.

BANK ONE A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize payment of $150,025.00 to Bank One for the bond interest and principal for the 1998A Bond used for the Police Station. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize payment of $203,287.50 to Bank One for the bond interest and principal for the 1998B Bond for the waterworks and sewerage improvements. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize payment of $110,600.00 to Bank One for the bond interest and principal for the 2002A Bond for the street improvement program. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize payment of $153,987.50 to Bank One for the bond interest and principal for the 2002B Bond for the refunded 1991 GOB for the Orchard Street extension. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

SMITH ENGINEERING A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize payment of $17,745.70 to Smith Engineering, for Invoice No. 318675 Deercrest/N.Haven, paid from escrow. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

A motion was made by Trustee Caulfield, seconded by Trustee Turner to authorize payment of $18,573.20 to Smith Engineering, Invoice No. 318681 for the EFPA watermain extension, paid from escrow. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize payment of $10,115.87 to Smith Engineering, Invoice No. 318668 for Clublands Phase 1 construction observation, paid from escrow. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize payment of $13,414.42 to Smith Engineering, Invoice No. 318677 for the 2003 Road Program, paid from MFT Funds. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

AUTHORIZE PAYMENT A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize payment of the remaining accounts payable register dated 11/03/03 in the amount of $728,741.72. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

MANUAL CHECKS A motion was made by Trustee Caulfield, seconded by Trustee Hanson to approve the manual checks written to date for the W& S Account in the amount of $26,512.26, Payroll Account in the amount of $20,599.57, Dolly Spiering Fund in the amount of $1,605.48, General Account in the amount of $156,428.70, Depot Parking Lot Fund in the amount of $318.00, Police Pension Fund in the amount of $225,000.00 and the Motor Fuel Tax Fund in the amount of $110,600.00. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

IMLRMA MIN./MAX Attorney Long reviewed the Ordinance authorizing the execution of the IMLRMA Minimum / Maximum Contribution Agreement.
03-11-41 Following a brief discussion, a motion was made by Trustee Caulfield, seconded by Trustee Porch to waive the second reading, authorize participating in the minimum contribution payment, approve and publish in pamphlet form an ordinance, 03-11-41, entitled, ORDINANCE AUTHORIZING THE EXECUTION OF THE IMLRMA MINIMUM / MAXIMUM CONTRIBUTION AGREEMENT. On roll call, the vote was:

YES: 5; Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

PASS: 1; Pierce.

THE MOTION CARRIED.

CD #401955 A motion was made by Trustee Caulfield, seconded by Trustee Hanson to authorize rolling the water and sewer CD #401955 in amount of $20,000 for 180 days at an interest rate of 1.05%. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

FINANCE COMMITTEE Trustee Caulfield said that he would like to notify the board that he will be scheduling a Finance Committee meeting to discuss the progress and work being done regarding the accountant / auditor policy review in the area of finance. A Finance Committee meeting will be held on November 4, 2003 at 8:00 a.m. He also discussed cashing in the small amount CDís to pay down some debt. Trustee Porch asked that cashing the CDís be discussed further at a future committee meeting.
LAYNE-WESTERN After reviewing the letter of recommendation from William Smith, Public Works Superintendent, a motion was made by Trustee Hanson, seconded by Trustee Larson to waive the bidding process on the basis presented, and accept the estimate from Layne-Western in the amount of $5618.00 to seal Well #4. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

Trustee Larson asked that a list showing the location of all the wells be provided to the Village Board.

THERMAL IMAGE CAMERAS Trustee Hanson reviewed the letter from Fire Chief Dennis Volling regarding the purchase of two thermal imaging cameras. Following discussion, a motion was made by Trustee Hanson, seconded by Trustee Porch to waive the bidding process and authorize the Fire Department to purchase of two thermal imaging cameras from Bullard in the amount of $21,800.00. The cost will be split between the Village and the First Fire District with each being responsible for $10,900.00. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

Trustee Larson asked Administrator Probst if he has heard from Waste Management regarding reimbursement during their strike. Administrator Probst said that he has left messages and has not heard from them.

TRUSTEE PIERCE Trustee Pierce said that he had a meeting with the Senior Council and they were very happy to be included in the village newsletter. The Council also voted to authorize the payment for the Trolley for the Holiday season, and they have adjusted the route to include the Depot Station. He said they also requested that Administrator Probst and Trustee Caulfield meet with them some time in the very near future to discuss investments and CD rates.
EXECUTIVE SESSION A motion was made by Trustee Hanson, seconded by Trustee Turner for the Mayor and Board of Trustees to go into executive session at 8:10 p.m. to discuss pending litigation and personnel. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

RETURN A motion was made by Trustee Larson, seconded by Trustee Pierce for the Mayor and Board of Trustees to return from executive session to the open meeting at 9:14 p.m. with no action taken. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

ADJOURN A motion was made by Trustee Pierce, seconded by Trustee Larson to adjourn the regular meeting of the Board of Trustees at 9:15 p.m.
 
Respectfully submitted,

____________________

Candi L. Rowe, Clerk
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