BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois
November 17, 2003
| CALL TO ORDER |
The regular meeting of the Board of Trustees was called to order by Mayor
Maravelas at 7:30 p.m. in the Municipal Building: 874 Main Street, Antioch,
IL. |
| ROLL CALL |
Roll call indicated the following Trustees were present: Pierce, Larson,
Caulfield, Porch, Hanson and Turner. Also present were Mayor Maravelas,
Attorney Long and Clerk Rowe. |
| MINUTES 11/3/03 |
A motion was made by Trustee Pierce, seconded by Trustee Larson to approve
the minutes from the November 3, 2003 meeting as presented. On roll call,
the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| BOARD POLICY |
Attorney Long read aloud the proposed policy for citizens wishing to address
the board that was drafted by Village Administrator Alan Probst. The proposed
policy reads as follows:
“Citizens wishing to address the board at any official meeting of the Antioch Board of Trustees must register prior to the beginning of the meeting. A registration sheet will be provided in the Board Room one half hour prior to the beginning of the meeting. Citizens who wish to address the Board must place their name, address and the issue for which they desire to address the board the designated lines. Fifteen minutes prior to the meeting Village staff will retrieve the list. This is necessary to provide time for the staff to research the issue prior to it being presented to the Board. Citizens will be allowed up to five minutes to address their issue during the designated time on the agenda. Citizens should state their concern/issue clearly and present any documentation at the designated time. Citizens are expected to maintain a level of decorum appropriate to addressing a governmental body and refrain from any personal or disparaging remarks directed at members of the Board.” Trustee Caulfield asked if the last sentence was necessary and he asked that the last sentenced be removed. There was a discussion on the location of the sign in sheet and the order in which citizens would address the board. Following further discussion, a motion was made by Trustee Porch, seconded by Trustee Pierce to approve the policy regarding Citizens wishing to address the Board, amending what was read by removing the last sentence and including a January 1, 2004 effective date. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| CITIZENS |
Mr. James Cole, Chestnut Street resident, asked who will be monitoring the
sign in sheet and exactly where the sign in sheet would be located. Trustee
Porch said that if the village administrator is not present, the village
clerk will monitor the sign in sheet.
Mr. Paul Green, Trevor Road resident, suggested that if there were several people present wanting to discuss issues under the same committee, such as planning and zoning, these groups of people should be formulated and allowed to speak after individual issues are presented. Mr. John Horan, Hillside resident, asked the status on the Lake Street
sidewalk, the Neumann Homes project water storage. Mayor Maravelas said
that he just found who really owns the property last week. He asked that
Mr. Sakas and Mr. Silhan arrange to meet with the property owners to start
the process. Mr. Horan also asked if residents can request being placed
on the agenda prior to the night of the meeting. Mayor Maravelas indicated
that they could. |
| RT. 83 CORRIDOR STUDY |
Trustee Turner reported that the planning, zoning and building committee
met and reviewed the five proposals submitted for the Route 83 Corridor
Study and they chose three to invite back for interviews. She said that
on November 4, 2003 they interviewed the three firms and following deliberation,
the planning and zoning board committee unanimously recommends that the
Village retain SEC Planning / Valerie S. Kretchmer Associates.
A motion was made by Trustee Turner, seconded by Trustee Larson to approve the committees recommendation and direct staff to have a contract prepared based on the SEC/Kretchmer proposal, in an amount not to exceed $104,000.00 and authorizes the Mayor to execute the contract following the village attorney’s review and approval. Trustee Porch asked Trustee Pierce if we could utilize their engineering expertise regarding the SMC amendment. Trustee Pierce said he was prepared to answer that question, but would probably say no because there is a total difference of engineering information that they would be looking at. Robert Silhan, Director of Planning, Zoning and Building, said that if the group is retained, the will notify them about SMC, but the level of engineering detail needed for the SMC amendment is way beyond the scope of the request for proposal. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| TRUSTEE TURNER |
Trustee Turner announced that on Wednesday, December 3, the Planning and
Zoning Board will conduct a public hearing concerning the Comprehensive
Plan Amendment based on the East Route 173 Corridor Plan. |
| PZB03-12 |
Senior Planner George Sakas reviewed the following Planning and Zoning Board
letter of recommendation dated November 14, 2003, regarding the proposed
lot size variance at 462 Winsor, PIN 02-08-109-069; PZB03-12:
The Combined Planning and Zoning Board conducted a hearing on November 13, 2003, following notification as required by Illinois State Law and Village Ordinance. Petitioner: Ellen Tossey, 462 Windsor Drive, Antioch, IL 60002 Site: The lot is a vacant, zoned R2 Single Family Residential. It is owned since 1954 by the homeowner immediately adjoining. All adjacent properties are zoned R2 Single Family Residential and built. The property was subdivided before passage of Antioch Village Zoning code (1966) making it approximately 7,200 square feet, and thus too small to build. The zoning code did not allow for nonconformance (“Grand fathering”) after AD 1978. Proposal: Petitioner seeks variance to allow for single-family residential construction on the approximately 7,200 square foot (subject to survey) lot. Presentation: Petitioner presented the Village has 7,000 square-foot lots in R3 single-family. The property owner has a hardship, not self-imposed. The proposed variance will neither impair nor diminish property values in the surrounding area. The requested variation allows construction in keeping with the R2 zoning district. The variation requested is the minimum adjustment needed for the reasonable use of the land. The variation is in harmony with the purposes and intent of the Zoning Ordinance, and will not be injurious to the neighborhood, detrimental to the public welfare, or in conflict with the Village’s Comprehensive Plan. Discussion & Staff Recommendations: Two neighbors sent letters and one testified. All three had no objection to the variance. Discussion was limited to an asphalted area in the rear utility easement. Petitioner agreed to remove the asphalt. Senior Planner George Sakas recommended approval of the variance (attached). Recommendation: Following discussion, Bob McCarty moved, Carol Keller
seconded, a motion to RECOMMEND APPROVAL of the zoning variance. AYES:
5; Cole, LaReese, Keller, Baba, McCarty. NAYS: 0. ABSENT: 1; Ipsen. ABSTAIN:
0. The Motion Carried. |
| 03-11-42 |
A motion was made by Trustee Turner, seconded by Trustee Pierce to approve
PZB03-12 as recommended by the Planning and Zoning Board in their letter
dated November 14, 2003, authorizes the Attorney to waive the reading of
the ordinance and approve and publish in pamphlet form an ordinance, 03-11-42,
entitled, ORDINANCE APPROVING A VARIANCE ALLOWING FOR THE CONSTRUCTION OF
A SINGLE FAMILY HOME ON AN UNDERSIZED R2 ZONED PROPERTY AT 462 WINSOR DRIVE,
ANTIOCH, ILLINOIS. File # PZB03-12. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| ANTIOCH FIREFIGHTER’S ASSOC. |
A motion was made by Trustee Caulfield, seconded by Trustee Turner to authorize
payment of $14,429.31 to Antioch Firefighter’s Association for the 2% Fire
Department Tax on Foreign Fire Insurance Companies tax year ending July
1, 2003. Check form IML (#14776 in $14,429.31) was deposited in the fire
fund. Administrator Probst will look into why this payment is not a 50/50
split with the Village and Fire District. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| EQUIPMENT MANAGEMENT |
A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize
payment of $23,690.38 to Equipment Management Co., Invoice No. 14002 for
six air packs & masks for the fire department. Fire District will reimburse
the Village $11,845.19 for this expense. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| AUTHORIZE PAYMENT |
A motion was made by Trustee Caulfield, seconded by Trustee Turner to authorize
payment of the remaining accounts payables less check #38284 in the amount
of $1,193.30, bringing the total amount of the warrant to $159,698.61. On
roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| MANUAL CHECKS |
A motion was made by Trustee Caulfield, seconded by Trustee Turner to authorize
payment of the manual checks to date for the water and sewer account in
the amount of $188,736.59, payroll account in the amount of $14,279.08,
Dolly Spiering Fund in the amount of $1,733.48, general account in the amount
of $325,401.71 and the police pension fund in the amount of $2,971.96. Trustee
Caulfield said the water and sewer check number 1663 was approved at a special
meeting of the Board on November 10, 2003. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| OCTOBER FINANCIAL STATEMENT |
A motion was made by Trustee Caulfield, seconded by Trustee Pierce to accept
the financial statement for the month of October 2003 as presented. On roll
call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| TRUSTEE LARSON |
Trustee Larson announced that the parks department purchased two portable
ice rinks with funds left over in the Centennial Park Fund. The ice rinks
will be installed at Centennial Park. Trustee Larson said this will be a
wonderful addition to the park. |
| ATTORNEY |
Village Attorney Bob Long read aloud the Resolution condemning the effort
by Lake County Stormwater Management to impose an unduly restrictive floodplain
map on large areas of fully developed land in the Village and asking the
Federal Emergency Management Agency to ignore or reject the same. |
| R03-28 |
A motion was made by Trustee Pierce, seconded by Trustee Larson to approve
Resolution R03-28 entitled, A Resolution condemning the effort by Lake County
Stormwater Management to impose an unduly restrictive floodplain map on
large areas of fully developed land in the Village and asking the Federal
Emergency Management Agency to ignore or reject the same, amending Section
Three to read 180 days instead of 90 days. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. Mayor Maravelas said that he has formed a committee of the Village Board on behalf of the business community and homeowners with Trustee Pierce being the Chairman, and Trustees Larson and Turner also being on the committee. Mayor Maravelas said that Senior Planner George Sakas is already conducting telephone interviews with the surrounding business that may be under this floodplain. The Village Attorney is authorized to present this resolution to SMC at their meeting being held on December 4. Trustee Pierce distributed copies of the article regarding the SMC amendment to the floodplain map that will be published in the December newsletter. Trustee Pierce also mentioned that he discussed our situation to a major engineering firm, he distributed their company information to the Board. This company may be looking into what they could do for us and may be coming back with a possible proposal for a scope of studies. If they do come back, we may need to call a special meeting to authorize them to begin the study.
|
| ATTORNEY LONG |
Attorney Long said the resolution clarifying settlement and development
agreements concerning Neumann Homes’ Clublands P.U.D. does not need to be
discussed now and will be handled at staff level.
Attorney Long reviewed the Intergovernmental Agreement regarding park lands between the Village of Antioch and the Town of Antioch. Attorney Long suggested that we pass the agreement in principle to approve since the Township has their own version of this agreement and to authorize the parks and license committee to vote on the final draft. Trustee Larson said that she will get a copy of the Township agreement and will compare them. She also said that she spoke with Township Board member Claudette Skvarce and it incorporates a lot of the same things. Trustee Larson said that the Township voted at their meeting to support the Village regarding the SMC amendment. A motion was made by Trustee Pierce, seconded by Trustee Larson to approve in principle the Intergovernmental Agreement regarding park lands by and between the Village of Antioch and the Antioch Township. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| EXECUTIVE SESSION |
A motion was made by Trustee Hanson, seconded by Trustee Caulfield for the
Mayor and Board of Trustees to go into executive session at 8:15 p.m. to
discuss imminent and pending litigation. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| RETURN |
A motion was made by Trustee Larson, seconded by Trustee Porch for the Mayor
and Board of Trustees to return from executive session to the open meeting
at 8:45 p.m. with no action taken. On roll call, the vote was:
YES: 5; Pierce, Larson, Porch, Hanson and Turner. NO: 0. ABSENT: 1; Caulfield. THE MOTION CARRIED. |
| ADJOURN |
A motion was made by Trustee Hanson, seconded by Trustee Porch to adjourn
the regular meeting of the Board of Trustees at 8:46 p.m. |
____________________
Candi L. Rowe, Clerk