VILLAGE OF ANTIOCH

BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois

December 1, 2003

 

CALL TO ORDER The committee of the whole meeting of the Board of Trustees was called to order by Mayor Maravelas at 6:01 p.m. in the Municipal Building: 874 Main Street, Antioch, IL.
ROLL CALL Roll call indicated the following Trustees were present: Pierce, Larson and Porch. Also present were Mayor Maravelas, Attorney Long, Village Administrator Probst and Clerk Rowe. Absent: Trustees Caulfield, Hanson and Turner.
KAREN DUNHAM Chamber President Karen Dunham said Chamber members are getting questions from the residents and business community regarding the floodplain map changes. Ms. Dunham said that as part of their mission statement, they try to provide accurate information to its members and we have members who are greatly affected by the proposed changes in the floodplain map. Ms. Dunham said that she would use this meeting as a way to update their members with accurate information and work with the village trustees and the village in any way that they can, by communicating information, holding classes, and providing speakers if we get to point where we need that sort of information.
MAYOR MARAVELAS Mayor Maravelas said the village formed a committee of the Village Board of Trustees with Trustee Scott Pierce being the Chairman, and Trustees Dorothy Larson and Mary Turner being members of the committee.
ATTORNEY LONG Village Attorney Bob Long said the short answer for the moment is that SMC has taken the floodplain map off the table, according to the most information that he has, theyíre not presenting it to FEMA. He said this is a temporary situation because obviously the information they collected or that they compounded through the use of this mysterious computer program, itís obviously been created and sitting out there in some file. He said itís not a matter of at some point in time, itís going to be a matter of when not an if theyíre going to propose this and come back with another plan under another administration in four or five years as the heat dies down. Theyíre going to come up with something new and send it to FEMA, maybe some kind of regulation will be enacted by FEMA if there isnít one presently. He also said that Washington could regulate that if you have one of these, that you have to turn it over. Attorney Long said that is one aspect, the immediate problem is there isnít one, the long term problem, there may well be a serious one. The problems the village has identified with the mapping itself, is that we donít know what their data used to form their baseline so we could see what the accuracy of that information was. Trustee Larson said that at the last committee meeting SMC handed over a disk and she asked if that information is on it.
TRUSTEE PIERCE Trustee Pierce said they met with SMC last week and they turned over the data that we have been requesting to Senior Planner George Sakas. He said that Mr. Sakas is meeting with a representative from Chris Burke and Associates that is a firm that we may hire to review the data for accuracy. He also said that according to Ward Miller of SMC, they are not going to present these maps to FEMA, but they are going to have a meeting on January 6, 2004 to discuss what they want to do from here. At some point in time, maybe in three or four months, they will set the policy they want to follow. Trustee Pierce said basically, this is being tabled until after the next election.
ATTORNEY LONG Attorney Long said that at the same time, this is the first of many studies. He also represents Newport Township and they just received notification that the Newport drainage district is being studied.
KAREN DUNHAM Karen Dunham asked if the floodplain maps for the County are being redrawn. Attorney Long said that what happens is the Federal Emergency Management Agency (FEMA) maintains the flood maps nationwide, but, they obviously donít have unlimited amount of funding. They have created a set of maps from data about 20 - 25 years ago for this area and thatís what we have been using for flood maps ever since. When an agency comes along and decides it can provide additional engineering studies, they gladly accept that data. He said that FEMA has a review and hearing process, but in most instances, unless there is well founded objection, they generally accept the information and adopt that as part of the maps. Ms. Dunham discussed her understanding of the FEMA maps from experience working at the bank. She asked if we are basically protesting the changes to a certain Ďpanelí of the floodplain maps.
TRUSTEE PIERCE Trustee Pierce said that weíre protesting the proposed changes to the panels that cover the Sequoit Creek watershed which includes part of Lake Villa. He went on to say that there are twenty-six watersheds in Lake County and Antioch is the second one the County has chosen to do. Trustee Pierce said that right now there are a lot of concerns because SMC is saying they are tabling it and not going to do it, but, they are having a meeting on January 6 to decide what they are going to do.

Trustee Caulfield arrived at 6:15 p.m.

Trustee Pierce said that he believes that we are going to have fight different issues, legal, technical and political issues. Trustee Larson said that finding fault with the data is our best hope. Trustee Pierce said that if we canít we have to work on the SMC committee members. He also discussed the industrial and residential areas that may be affected by the proposed changes. Attorney Bob Long said there may be some older buildings in the industrial park area that are in the existing floodplain, but the proposed changes would affect many more. Karen Dunham said the properties in the existing area may already have flood insurance, so this may not be a shock to them if they have been paying flood insurance all along. Trustee Larson said that from what they have heard, once SMC designates this new floodplain area, the property owners may lose about one-third of their property value. Trustee Pierce said that Representative JoAnn Osmond and Lake County Board member Judy Martini have stepped forward to help the village. He also said the village is involved with the Mayor forming a committee of business owners, the township is getting involved and he is please to hear the Chamber wants to be involved too. He said the more united we are as a village and community, opposing this, the better off we are. Mayor Maravelas said the committee is looking for more participants, so if Chamber members know of anyone that would like to involved, they should contact Trustee Pierce, Trustee Larson or Trustee Turner. Attorney Long said we may get help from homeownerís associations. Trustee Pierce said that SMC is appointed by the County Board, six members are members of the County Board and six elected Mayors. He said that we will publish this information in the December village newsletter and the Mayor will have an update in each month. Chamber Director Mike Cascone will be the contact person regarding information and committee meetings concerning SMC.

EVENTS ON SKIDMORE Chamber President Dunham said the Chamber holds several of their events on Skidmore Drive and they have been well received. The Chamber appreciates the opportunity to use band shell. She discussed the success and growth of the Taste and itís an event the Chamber directors are very proud of. She said they also use that area for the craft fairs that are held on Fatherís Day weekend and Labor Day weekend. This past craft fair, due to the fact that there was a railroad crossing closure, they had some issues with traffic. She said that North Avenue was closed, the Orchard Street extension was being used by the Craft Fair and as a result there were two east/west thoroughfares in town were closed and created some traffic issues.
KAREN DUNHAM Ms. Dunham said that she appreciates the fact that it was not very pleasant. However, she believes it was simply the case of unfortunate timing and she would like to move forward with their 2004 Events schedule. Ms. Dunham listed the events involving Skidmore Drive which included the Fatherís Day arts and craft fair, the Taste of Summer in July, and the September arts and craft fair. She said that she thinks these are important events, they bring a lot people into town. She would like to get support from the Village Board of Trustees to hold these events and using the Orchard Street extension.
TRUSTEE LARSON Trustee Larson said that she fielded a lot of criticism over the last event. She said that she does not have a problem with the Chamber using part of Orchard Street. When some of these events come in, it appears that they close down Orchard Street on a Monday for a Thursday event and there are people in the community that have expressed their concern. She went on to say that it appears the carnival sets up the equipment and almost uses the area as a campground from one gig to another. This is how it appears to some people and she hasnít gone down there to specifically look at who is set up and who is not. Trustee Larson said if the Chamber could shorten the duration of the closing there would be less opposition.

Chamber Director Sandy Norwood arrived at 6:25 p.m.

KAREN DUNHAM Ms. Dunham said the arts and crafts fair set up late in the day on Friday, approximately 4:00 p.m. and tears down Sunday evening by 6:00 p.m. Trustee Larson said that she has never received the number of phone calls like she did over the last craft fair, but she is sure itís a result of a combination of so many things and people were frustrated. Trustee Caulfield said it would be ideal for all the events to be pushed off of Orchard Street to the Skidmore parking area. He said that it seems like there is space to do that, if you look at it. Ideally, he would like to see that happen. He discussed a possible compromise and there have been discussions regarding making the parking lot bigger or covering up the detention areas. Trustee Caulfield said that the responsibilities of these events need to be coordinated with all sides involved, such as the police department, events department and the public works department. Mayor Maravelas said we need better coordination from the village corner all the way up to Depot Street so we donít have that bottleneck up there. He said that Trustee Caulfield brought it to his attention and he felt there wasnít good coordination between the village, the Mayorís office and the other departments. Mayor Maravelas said with the villageís help, we can correct that by next yearís events. He also said that this is only the second year that the events have been located across the street and we are all still learning the process. Karen Dunham discussed moving the events off of Orchard Street. She said they would lose some space and they would also lose the visual siting of the events and they would be working simply off of signage. Ms. Dunham briefly discussed the timing of set up and tear down of the events. Regarding the 885 Civic Club carnival the set up and tear down can be coordinated with them. Trustee Porch said that over the past two years, the Chamber has become more aware and sensitive to the time frames that Orchard Street is closed and next yearís Taste can be set up on Wednesday instead. Trustee Pierce said that he thinks itís a great location and believes it would work better with better coordination. He suggested the parties involved meet two to three weeks before the event to ensure everything is in place. Trustee Porch said that Billie Horton, Special Events Coordinator, created an event checklist that gets distributed to the village departments involved.
TREE LIGHTS There was a brief discussion regarding the lights on the trees located on Main Street and whether the lights should be left on throughout the year. At this time, a final decision was not made.
ADJOURN There being no further discussion, the meeting adjourned at 6:35 p.m.
CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Mayor Maravelas at 7:30 p.m. in the Municipal Building: 874 Main Street, Antioch, IL.
ROLL CALL Roll call indicated the following Trustees were present: Pierce, Larson, Caulfield, Porch, Hanson and Turner. Also present were Mayor Maravelas, Attorney Long and Clerk Rowe.
MINUTES 11/10/03 A motion was made by Trustee Porch, seconded by Trustee Larson to approve the minutes from the November 10, 2003 meeting as presented. On roll call, the vote was:

YES: 5; Pierce, Larson, Caulfield, Porch, and Hanson.

NO: 0.

ABSTAIN: 1; Turner.

THE MOTION CARRIED.

MINUTES 11/13/03 A motion was made by Trustee Pierce, seconded by Trustee Porch to approve the minutes from the November 13, 2003 meeting as presented. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

MINUTES 11/17/03 A motion was made by Trustee Larson, seconded by Trustee Porch to approve the minutes from the November 17, 2003 meeting with the following corrections:

On page 4479 under ROLL CALL; Roll call indicated the following Trustees were present: Pierce, Larson, Caulfield, Porch, Hanson and Turner.

On page 4481 under OCTOBER FINANCIAL STATEMENT; A motion was made by Trustee Caulfield, seconded by Trustee Pierce to accept the financial statement for the month of October 2003 as presented.

TROOP CARE PACKAGES Dr. Debbie Rentner approached the Board asking for their support in sending care packages to those who are from Antioch and serving in the military and are stationed in Iraq. Dr. Rentner read aloud a letter from the Mayor and Board of Trustees that she will include in the package. She asked the Mayor and Board of Trustees for a $250.00 donation to help cover the cost for the care packages. Trustee Porch asked that the letters be personalized to each serviceman or servicewoman. Dr. Rentner said that she welcomes help from anyone in the community and she asked if anyone knows someone from Antioch who is currently serving in the military, to forward their information to her.

A motion was made by Trustee Pierce, seconded by Trustee Turner to authorize a $250.00 donation to Dr. Debbie Rentner for the care packages being sent to the men and women from Antioch who are serving in the military. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

EMPLOYEE OF THE YEAR Mayor Maravelas discussed Superintendent of Public Works Bill Smithís hard work and accomplishments he made throughout the year. He then presented Mr. Smith with an Employee of Year award. Mr. Smith thanked the Mayor and Board of Trustees for their support. Trustee Hanson said that Bill Smith is one of the many employees that are dedicated and he is the first one to receive the Mayorís award. He said that he feels good overseeing the public works department under his committee. Trustee Porch said she has had the opportunity to work with Mr. Smith on many occasions and that itís a pleasure working with him.

CITIZENS Mr. George Close, Lakewood Drive resident, discussed the construction at the Wal-Mart site. He asked if all the permits are in place to begin construction. Robert Silhan, Director of Planning, Zoning and Building, said that a site development permit was issued on September 10. Mr. Close asked about the permits from the county and state. Mr. Silhan said that we have letters from both highway departments relative to the design to the improvements to the highway. He said they are in construction with all the environmental permits from the Army Corp. of Engineers, the IEPA. We also have the approval letters from the highway departments relative to the design of the highway. Permits have not been issued from the highway departments. Mr. Close asked the Village Board if they have a problem with them beginning the construction without the permits. Trustee Pierce said that he understands that Wal-Mart has received all the required permits to begin the construction and Lake County has indicated in writing that as soon as they receive the right of way on both of those corners they will issue a permit for that. Mr. Close again asked if the Board was comfortable with them beginning construction without all the permits in place. Attorney Bob Long said that once the building permit is issued, it is out of the Boardís jurisdiction.
TRUSTEE PORCH Trustee Porch applauded the Village on the tree lighting ceremony and on the holiday parade.
BELLI & BELLI A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize payment of $10,239.59 to Belli & Belli, Invoice No. 03-2491, for the additions and alterations for the Antioch Senior Center architectural and engineering services per the contract. Trustee Caulfield said this amount brings the total to the $17,500 that is the amount that we authorized. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

TERRYíS FORD A motion was made by Trustee Caulfield, seconded by Trustee Hanson to authorize payment of $46,392.00 to Terryís Ford Lincoln-Mercury for the purchase of two Ford F-350 Trucks. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

AUTHORIZE PAYMENT A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize payment of the remaining accounts payable in the amount of $188,422.00 as prepared by the Village Treasurer. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

MANUAL CHECKS A motion was made by Trustee Caulfield, seconded by Trustee Porch to approve the manual checks written to date for the Water and Sewer account totaling $75,258.07, the Payroll account totaling $11,211.89, the Dolly Spiering Fund totaling $11,845.07, the General account totaling $138,138.66, and the Police Pension Fund totaling $2,971.96. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

CLOCK TOWER Trustee Caulfield said there is an item on the agenda to authorize payment of $2500.00 from the Antioch Clock Tower fund to Seater Construction for the soil boring tests at the site. He said that he didnít have a chance to read the invoice and paperwork before the start of the meeting because it was not included in the agenda packet.

A motion was made by Trustee Caulfield, seconded by Trustee Larson to authorize the Village Treasurer to issue a manual check in the amount of $2500.00 from the Antioch Clock Tower Fund to Seater Construction for soil boring tests at the site.

Trustee Caulfield said that he doesnít understand what the payment is for, because he thought the tests were already done. Trustee Pierce said that he felt the first thing we should be doing is accepting a proposal instead of the payment. Attorney Long said if the only charge is $2500.00 itís within the $10,000 spending cap. Trustee Caulfield asked if Seater Construction was related to the Clock Tower Committee. Attorney Long said that Mr. LaFontaine is a construction manager, but not for Seater. Trustee Porch asked if it made sense to do the tests at this time because of SMC proposed floodplain map changes. Both Trustee Pierce and Attorney Long said that we could be working on both items at the same time and that the additional information might be of value.

On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

SPIERING CD Trustee Caulfield said that prior to the meeting, Trustee Porch asked him to ask the Village Treasurer to look into some favorable CD rates for the Dolly Spiering CD that is coming due at the end of the month.
TRUSTEE LARSON Trustee Larson reminded Board members there is a committee meeting scheduled on December 2, to hear a presentation from a company who develops and runs park areas. This meeting will be a combined meeting with members from the Antioch Township will also be attendance.
CHRISTOPHER BURKE Trustee Pierce discussed the proposal for Professional Engineers Services related to Reviewing the draft Sequoit Watershed Floodplain study and mapping project. Mr. Thomas Burke from Christopher Burke Engineering Ltd. was present. He said Christopher Burke Engineering is a full service civil engineering firm and one of their specialities is water resources and that is what the proposal addresses. Mr. Burke discussed the SMC maps, how the maps were prepared, if they accurately reflect what is actually there and will look at that on behalf of the village. Also, if the information is correct, what could be done regarding the impact. Mr. Burke discussed a similar situation they faced approximately two years ago.

A motion was made by Trustee Pierce, seconded by Trustee Larson to accept the proposal from Christopher B. Burke Engineering Ltd., for professional Engineers Services related to reviewing the draft Sequoit Watershed Floodplain Study and Mapping project, in the amount of $9800.00. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

TRUSTEE PIERCE Trustee Pierce said that as of December 31, 2003, Catholic Charities will no longer be providing meals at the senior center. The Village is working with Senior Center Coordinator Paul Howard formalize a plan to offer a similar services. He also said that the senior center is holding a food drive for the Antioch Food Pantry. In addition to the food items, they are looking for donations such as soap, shampoo, paper goods because these items are not covered by food stamps. Trustee Pierce also announced the village engineer position has been offered to Christian Nyberg.
EXECUTIVE SESSION A motion was made by Trustee Porch, seconded by Trustee Hanson for the Mayor and Board of Trustees to go into executive session at 8:05 p.m. to discuss the possible purchase of property as required by ILCS 120/2 C 5. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

RETURN A motion was made by Trustee Pierce, seconded by Trustee Caulfield for the Mayor and Board of Trustees to return from executive session to the open meeting at 9:00 p.m. with no action taken. On roll call, the vote was:

YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner.

NO: 0.

THE MOTION CARRIED.

ADJOURN A motion was made by Trustee Larson, seconded by Trustee Pierce to adjourn the regular meeting of the Board of Trustees at 9:01 p.m.
 
Respectfully submitted,

____________________

Candi L. Rowe, Clerk
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